Moved all your business data to the cloud? Protect your cloud from stormy weather.
The fine print
Did you read your agreement with Microsoft or Google? Are you clear on what you are responsible for?
Diagram below shows the business is responsible for the data not Microsoft or Google.
Data retention and compliance
Different industries, particularly accountants and lawyers, have different professional requirements for how long they have to keep their data.
The default settings in Microsoft 365 and G-Suite don’t meet most of those needs.
Diagram below shows the data retention for Microsoft 365
G-Suite Workspace settings are even shorter. Google is clear that 30 days after a file is deleted it is permanently gone. I can tell you from experience clients need to retrieve data deleted accidentally more than 30 days. Sometimes as far back as six to eight months.
The other problem for businesses with cloud accounts is managing employee turnover. Sometimes employees believe they own the data they have created while working and delete it when leaving. Sometimes employees leave and come back after a few months. The built-in data retention for Microsoft 365 and G-Suite don’t help with those situations.
How do you protect your cloud from stormy weather?
Third parties provide backup of Microsoft 365 (including SharePoint and Teams) and G-Suite. As with most cloud type backups it is priced per user per month per GB.
The service I provide for my clients backs up everything 3 times a day. Retention is infinite (not 30 days). I can restore data quickly in one click. User accounts can be restored not just to the original user but also to a manager or another employee. And you can safely delete former employees from Microsoft/G-Suite and stop paying for their license knowing that the data can still be retrieved.
All with a quick one time setup cost.
Moved all your business data to the cloud? Protect your cloud from stormy weather. Let’s talk about backing up your cloud.
